Shopify, Xero & QuickBooks Online.
Connect your Shopify wholesale orders with Xero or QuickBooks Online. SparkLayer's B2B accounting integration automatically creates invoices, syncs payment status, and gives customers real-time visibility of what's paid and what's owed - directly inside your store.
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Sync invoices and payment data. SparkLayer connects directly to Xero, QuickBooks Online, and Shopify, syncing the B2B invoicing and accounting data that matters most to your wholesale operation.
When a B2B order reaches Processing or Shipped, SparkLayer creates an invoice in your accounting platform with:
- Customer details matched or created automatically
- Products, tax, shipping, and totals included
- No manual re-entry or duplicate workflows
* Please note, Xero doesn’t create an invoice for upfront payments.
When an invoice is paid - fully or partially - SparkLayer updates:
- Paid/ Unpaid/ Partially Paid status
- Outstanding balances
- Payment timeline visibility
Your team always sees accurate payment information without switching systems.
Invoices and balances appear directly in the customer account area:
- Download invoices anytime
- View payment history
- See outstanding balances
Give wholesale buyers clarity on outstanding balances and payment history while reducing support queries - all from inside their SparkLayer account.
SparkLayer raises the invoice itself. Once an order reaches Processing the invoice is generated and waiting in the customer’s account - so your buyers get a proper invoice document whether or not you sync to Xero or QuickBooks Online.
- Generated automatically once an order reaches Processing
- Customers and sales agents view and download it from the order
- Add payment terms, bank details and your own content zones
- Show a customer reference, a due date or an accounting ID
- Or connect Sufio, or upload your own PDF instead
One place for orders, invoices, and payments. Bring your wholesale operations and accounting visibility together.
- Customers see payment status and balances directly in their account
- Sales teams track order and payment progress in one place
- Finance teams keep Xero or QuickBooks as the source of truth
Which accounting platforms does SparkLayer integrate with?
SparkLayer offers a native Shopify Xero integration and a native Shopify QuickBooks Online integration, as well as direct connection to Shopify Payments. These integrations automatically connect wholesale B2B orders with invoicing and payment data, keeping orders, invoices, and balances aligned without manual admin or third-party connector tools.
How does the Shopify Xero integration work?
SparkLayer's Shopify Xero integration creates invoices in Xero automatically when a B2B order reaches Processing or Shipped status. Customer details, products, taxes, shipping, and totals are all included - removing the need for manual finance admin. Payment status and outstanding balances then sync back to SparkLayer in real time.
How does the Shopify QuickBooks integration work?
SparkLayer's Shopify QuickBooks Online integration syncs B2B orders directly into QuickBooks as invoices, with customer records, line items, taxes, and shipping included. Note that QuickBooks Online typically requires products to exist with matching SKUs for invoices to sync correctly.
Which B2B payments platform offers a native QuickBooks integration?
SparkLayer offers a native QuickBooks integration for B2B eCommerce merchants, automatically syncing wholesale orders into QuickBooks Online without manual data entry or third-party connectors. Unlike generic connector apps, SparkLayer's integration is built directly into the B2B platform itself.
Does SparkLayer sync payment status from my accounting platform?
Yes. When invoices are paid or partially paid in Xero, QuickBooks Online, or through Shopify payments, SparkLayer updates payment status, outstanding balances, and payment history directly within the order and customer account area.
Can customers see invoices and balances in their account?
Yes. With SparkLayer's B2B invoicing tools, wholesale buyers can download invoices, view payment history, and check outstanding balances directly from their customer account, reducing back-and-forth between customers, sales teams, and finance teams.
Can I control which orders sync to my accounting platform?
Yes. You can choose when invoices are created and which payment methods trigger syncing. Many merchants exclude upfront card payments, so only invoice-based or credit orders are sent to Xero or QuickBooks Online.
Will SparkLayer create contacts automatically in Xero or QuickBooks Online?
SparkLayer can match invoices to existing contacts and optionally create new contacts automatically if they don't already exist. This helps maintain accurate accounting records without manual setup.
Are there any setup requirements for QuickBooks Online?
QuickBooks Online typically requires products to exist with matching SKUs for invoices to sync correctly. Xero has slightly more flexibility, but we recommend reviewing your product setup before enabling the integration.
Do I need Xero or QuickBooks to send my customers an invoice?
No. SparkLayer generates the invoice itself once an order reaches Processing, and your customer or their sales agent can view and download it from the order in their account. Connecting Xero or QuickBooks Online adds the accounting side - contacts, payment status and balances - but the invoice document does not depend on it.
Can I put my own payment terms and bank details on the invoice?
Yes. Invoices have content zones for things like payment terms and bank details, and you can surface a customer reference, a due date or an accounting ID. If you would rather use something else, SparkLayer integrates with Sufio, or you can upload your own PDF invoice instead.
Which orders do not get an invoice?
Invoices are not generated for draft orders, orders still awaiting company-user approval, refunded or cancelled orders, or orders with split shipments. Line-item tax breakdowns and part-fulfilment are not supported, and edits made to an order after completion are not reflected on an invoice that has already been generated.
